Overview
This service allows eligible current and former students to apply online for the issuance of certificates and receive their requested documents at nationwide-chain convenience stores (7-Eleven, FamilyMart, and Lawson) using multifunction printers, at certificate-issuing machines on campus, and by mail . It can also be used to have digital certificates (PDF format) issued online. Payment can be made either online by credit card or at convenience stores in cash or by other means.
Notice
Important: Certificate-issuing system replaced
As of 13 March 2025, advance online reservations via the Certificate Issuance Service are required for both on-campus and off-campus certificate issuance (certificates issued on campus remain free of charge).
Service login
Current students
- Login manual for current students
- Service login page (ECS-ID and password required)
For those who completed their academic programs during March 2025, this page will remain open until 31 March 2025.
Graduates and other former students
The types of available certificates and eligible users are specified in the following:
Certificates Available for Issuance via Convenience Store and Online (PDF), and Eligible Users (Graduates, Completers, etc.) in the Certificate Issuance
- First-time users are required to complete the registration procedure here.
- Those who have obtained an ID can login here.
Usage guide (to be read before first use)
Service dates and hours
24 hours a day, 365 days a year (except when the service is in maintenance, including in connection with related commercial services, and when it is suspended by the University)
Methods of issue
| At a convenience store | Use a multifunction printer to print the requested certificate. |
|---|---|
| From an on campus machine | Use a certificate issuing machine to print the requested certificate. |
| "By mail" (in-person receipt on campus) | Receive the requested certificate at your Faculty or Graduate School office. The issuance of the certificate takes several days. |
| "By mail" (domestic or international delivery) | Receive the requested certificate by mail at a preferred address. The issuance of the certificate takes several days. |
| Online (digital certificates [PDF format]) | Have a certificate download link sent directly to the intended recipient (such as a company and education/research institution). |
Fees
| Current students | Printing at a convenience store | 300 yen per copy |
|---|---|---|
| Printing on campus | 0 yen | |
|
"By mail"
|
0 yen
Postage
|
|
| Online (digital certificates [PDF format]) |
300 yen per copy | |
| Graduates and others who have completed or withdrawn from a KyotoU degree program | Printing at a convenience store | 500 yen per copy |
| Printing on campus | 500 yen per copy | |
| "By mail" | 500 yen
Postage
|
|
| Online (digital certificates [PDF format]) |
610 yen per copy |
- Current students requesting a certificate related to their previous undergraduate or master's studies will be charged the current student fee, not the former student fee.
- Printing out a certificate at a convenience store requires an additional fee of 60 yen per copy.
Accepted payment methods
- Credit card (VISA/Mastercard/JCB/AMEX/Diners)
- Cash payment at a convenience store
- PayPay
- Apple Pay
- Merpay
- Pay-easy
- PayPal: Login via this page (account registration required)
The fees paid will not be refunded for any reason.
Printing out at a convenience store
After applying online, certificates can be printed using a multifunction printer in a convenience store.
Available stores
7-Eleven, FamilyMart, and Lawson stores in Japan with a multifunction printer
Please note that not all stores are equipped with a multifunction printer and that this service is not available at overseas locations.
When to print out the certificate
Each requested certificate must be printed out within seven days of application; it will become unavailable on the eighth day with no refund.
Having a digital certificate issued online (in PDF format)
Applicants will have a certificate download link sent directly to the intended recipient (such as a company or education/research institution).
Each certificate is digitally signed and timestamped, ensuring the same level of authenticity as printed versions. (If the document is modified after issuance, attempting to open it will result in an error message.)
Notes for users (current students, graduates, and other former students)
Before applying for a digital certificate, be sure to provide the URL of this page to the intended recipient (such as a company or education/research institution) and confirm the following details (required as part of the certificate issuance process):
- Whether the intended recipient accepts digital certificates (PDFs) and online delivery
- The name of the company or education/research institution to which the certificate is to be submitted (this name will be printed on the certificate)
- The department or individual to whom the certificate download link is to be sent
- The email address to which the download link is to be sent
Notes:
- Each digital certificate (PDF) will bear the name of the intended recipient provided at the time of application.
- Each certificate will be digitally signed and timestamped; its authenticity cannot be guaranteed if printed out.
- Only one recipient can be specified per application; sending a certificate to multiple recipients requires multiple applications.
- A download link that has been sent to an incorrect email address and that has not yet been opened can be resent to another address or disabled (with no refund).
- Each download link is valid for three months from the date of application.
Notes for the recipients of digital certificates (PDFs) (companies, education/research institutions, and other organizations)
The process of receiving a digital certificate is as follows:
- You will be first asked to confirm whether you accept digital certificates (PDFs) online and then requested to provide the following:
- The name of your organization (such as a company and education/research institution), which will be printed on the certificate.
- The name of the person in charge at your organization.
- The email address to which the certificate download link should be sent.
- After a current student, graduate, or someone who has completed or left an academic program applies for the Certificate Issuance Service, an email containing a digital certificate download link will be sent to the email address specified in 1 above. This link is valid for three months.
- Download the certificate from the link provided (if the file is suspected to have been tampered with, attempting to open it will result in an error message).
For details of how to download a digital certificate and check the validity of the signature contained therein, read:
Certificate Issuance Service Operating Manual
Notes on using the service
If you need a sealed certificate
It is not possible to obtain a sealed certificate at a convenience store. If you need a sealed certificate, please request one in person or by post.
Submission to the Ministry of Foreign Affairs (or any of its Overseas Establishments)
The Ministry of Foreign Affairs does not accept certificates issued at a convenience store, in school, and by PDF . To obtain a certificate that can be accepted by the ministry, please request one in person or by post.
Certificates from multiple programs
It is not possible to request certificates from different programs (such as undergraduate and master's) in a single application. Please apply separately for each certificate.
Multiple methods of issuance
It is not possible to request multiple methods of issuance in a single application. Please submit a separate application for each.
Name changes
If your name has changed since your graduation or program completion, your certificate will display the name you had at the time of graduation/completion.
If you are using the service for the first time after a name change, you will be asked to submit a document confirming the change (eg, an excerpt from a family register) as part of the identity verification process.
Contact for inquiries regarding payment methods and system functions
Certificate Issuing Service Call Center (open 24 hours a day, 365 days a year)
Phone: 06-6809-4327
Notation based on the Japan Act of Specified Commercial Transactions
Click here to read the document (in Japanese)
Notes for certificate recipients (persons in charge at companies, education/research Institutions, or other organizations)
- Certificates issued at convenience stores are protected against forgery by POPITA technology. Recipients can verify the authenticity of those documents using the POPITA smartphone app.
- Digital certificates (PDFs) are digitally signed and timestamped to ensure the same degree of authenticity as printed versions. (If the document is modified after issuance, attempting to open it will result in an error message.)
Refer to the following for details:
Certificate Issuance Service Operating Manual