Certificate-issuing machines are installed at 9 on-campus locations. (Refer to below. Locations may be changed as needed.) Current students (enrolled since 1989 or later) can use any of these machines to obtain certificates that are authorized for issuance by their current or previous Faculties or Graduate Schools.
To learn about the types of documents available from these machines, contact the student affairs section (such as kyomu gakari) of the appropriate Faculty or Graduate School.
Notice
Important: Certificate-issuing machines mostly replaced
Most of the certificate-issuing machines on campus were replaced on 21 February 2025.
- Advance online reservations via the Certificate Issuance Service are now required for both on-campus and off-campus certificate issuance (certificates issued on campus will remain free of charge). For details, please refer to the following:
The certificate issuance process has changed - Starting on Thursday 13 March 2025, fees for certificate issuance at convenience stores and online will be reduced, as mentioned in the following:
Various ways to obtain certificates (in Japanese)
Available certificates
The types of available documents vary by Faculty/Graduate School and the student's status.
For regular students (undergraduate and graduate)
- Student travel discount certificate (student discount coupon for JR) *
- Tsugaku Shomeisho (certificate of commuter status)*
- Certificate of student status (Japanese and English)
- Certificate of (expected) graduation/course completion (Japanese and English)
- Certificate of withdrawal (Japanese and English)
- Academic transcript (Japanese and English)
- Academic transcript and certificate of (expected) graduation/course completion
- Certificate of (expected) conditional withdrawal (with approval of the supervisor)
- Health checkup certificate
- Health checkup results notification*
- Blood test results notification*
- Certificate of Enrollment of Personal Accident Insurance for Students Pursuing Education and Research (PAS) and Liability Insurance coupled with PAS (Japanese)
- MEXT Scholarship Certificate
* Available from certificate-issuing machines only.
For non-regular students (such as audit students and credited auditors)
- Certificate of student status (Japanese and English)
- Academic transcript (Japanese and English)
- Health checkup certificate
- Health checkup results notification*
- Blood test results notification*
- MEXT Scholarship Certificate
* Available from certificate-issuing machines only.
Hours
Most of the machines are in service from Monday through Friday 8:30-18:00, but some locations have different hours, so caution is advised.
All machines are out of service on the following dates: national holidays, 18 June (University Foundation Day), from Monday through Wednesday of the third week of August, from 29 December through 3 January, and the afternoon of the last weekday of September and March.
Please also note that there is always a possibility of this service becoming temporarily unavailable due to maintenance or technical issues, so it is advisable to try to obtain required documents as early as possible.
Certificate-issuing machine hours
In addition to the machines included in the table below, there may be older models in operation. The old machines will eventually be phased out but can still be used as long as they are in place.
| Location | Hours | Office in charge |
|---|---|---|
| Southwest entrance hall, first floor, Faculty of Agriculture Main Bldg, North Campus | 8:30-18:00 | Student Affairs Section No 1 (dai-ichi kyomu gakari), Graduate School of Agriculture |
| First-floor hallway, South Wing, Graduate School of Science Bldg No 6, North Campus | 8:30-18:00 | Student Affairs Section (kyomu gakari), Faculty and Graduate School of Science |
| West hall, first floor, the new Faculty of Letters Bldg, Main Campus | 8:30-18:00 | Student Affairs Section No 1 (dai-ichi kyomu gakari), Graduate School of Letters |
| Entrance hall, first floor, University Library, Main Campus | 9:00-17:00 | Document Service Section (shiryo service gakari), Main Library |
| First floor, Research Bldg No 8, Main Campus | 8:30-18:00 | Graduate School of Informatics |
| West entrance, First floor, Institute for Liberal Arts and Sciences (ILAS) Bldg, Yoshida South Campus | 8:30-18:00 | Student Affairs Section (kyomu gakari), Educational Planning Division, Education Promotion and Student Support Department |
| First-floor hallway, Faculty of Medicine Bldg C, Faculty of Medicine Campus | 8:30-18:00 | Educational Affairs and Student Support Office, Graduate School of Medicine (Student Affairs Section, School of Medical Science, Faculty of Medicine) |
| Main entrance, third floor, E-Wing, Uji Campus Main Bldg, Uji Campus | 8:30-17:15 | Uji Campus Research Collaboration Division |
| Entrance hall, B Cluster Office Bldg, Katsura Campus | 8:30-17:15 |
Graduate School Section (daigaku-in gakari), Educational Affairs Division, Graduate School of Engineering |
How to operate a certificate-issuing machine
Email registration is required for first-time users.
- Access the Certificate Issuance Service, select the type of certificate and the number of copies needed, and submit your application.
- Check the reservation number sent to your registered email address.
- Use a certificate-issuing machine and enter your reservation number on the touch screen to print your certificate.
The Certificate Issuance Service can be accessed from both the Common Portal for All Students and the KULASIS top page.