Please note that services for international students are available only to those with a "Student" status of residence.
List of abbreviations used in the tables below:
- NHI – National Health Insurance
- IIMC – Institute for Information Management and Communication
- ILAS – Institute for Liberal Arts and Sciences
- IESM – Kyoto University International Education and Student Mobility Division
- SA – Kyoto University Student Affairs Division
- KCIF – Kyoto City International Foundation
- MEXT Sch – Japanese Government (Monbukagakusho: MEXT) Scholarship
- TA & RA – Teaching Assistant & Research Assistant
Before matriculation
Procedure/service | Office concerned | Note | |
---|---|---|---|
1 | Proxy application service for the "Certificate of Eligibility" | Faculty/Grad School | Not available to MEXT Scholarship recipients with embassy recommendations and exchange students from Kyoto University's university-level exchange partners. |
2 | Application for Kyoto Univ International Houses | Faculty/Grad School | Applications are accepted in Jan & Jul, and only from those who have been in Japan less than a year. |
Immediately after matriculation
Procedure/service | Office concerned | Note | |
---|---|---|---|
3 | Obtaining a Residence Card |
Arrival airport |
The Card is not issued to those with a Temporary Visitor Visa or 3-month Student Visa. |
4 | Notification of address (resident registration) | Municipal office | |
5 | National Health Insurance (NHI) | Municipal office | |
6 | Confirmation and notification of status of residence | Faculty/Grad School | Submit copies of the passport and Residence Card. |
7 | Orientation by Faculty/Graduate School | Faculty/Grad School | Not provided in some cases, so it is advisable to inquire at the Faculty/Grad School office concerned. |
8 | Academic advising | Academic advisor | |
9 | Student ID | Faculty/Grad School | |
10 | Health checkup | Faculty/Grad School | |
11 | Library card | Main Library | The card is not issued to regular students as their student ID cards function as library cards. |
12 | Orientation for new students |
- IIMC |
|
13 | Tuition payment | Payment must be made using the bank transfer form issued in mid-Apr & -Oct. | |
14 | Japanese language class registration at Education Ctr for Japanese Language and Culture | ILAS | Optional. Registration opens in Mar & Sep. |
15 | NHI subsidies for Kyoto City residents, available by applying to KCIF | Faculty/Grad School | Applications are accepted in Sep & Mar from privately-financed students residing in Kyoto City. |
16 | Personal accident insurance | Welfare Division | In principle, enrollment is mandatory for all KyotoU students at the time of matriculation. |
17 | Kyoto University Co-op membership | Co-op | Membership is required for enrollment in the Personal Liability Insurance (mentioned below). |
18 | Personal Liability Insurance for Students | Co-op | In principle, enrollment is mandatory for international students at the time of matriculation, and requires Co-op membership. |
19 | Tutoring program | Faculty/Grad School | Available to eligible and interested students. |
20 | Opening a savings account | Post Office (Japan Post Bank) or bank |
During specific periods
Procedure/service | Office concerned | Note | |
---|---|---|---|
21 | Notification of new address/moving out/moving In | Municipal office | Required when moving house. |
22 | Reporting a change of address | Faculty/Grad School | |
23 | Extension of status of residence | Immigration Bureau | Applications can be made as early as three months before expiry. |
24 | Reporting an extension of status of residence | Faculty/Grad School | |
25 | Reporting a period of absence | Faculty/Grad School | The prior permission of an advisor is required. |
26 | Re-entry permit | Immigration Bureau |
Required when temporarily leaving Japan. (Read the section on the "Special Re-entry Permit System" on the left page.) |
27 | Scholarships | Faculty/Grad School | Regularly check the Faculty/Grad School bulletin board for updates. |
28 | Academic transcript, graduation certificate, and the certificate of student status | Faculty/Grad School | |
29 | Leave of absence, readmission, & withdrawal | Faculty/Grad School | |
30 | Tuition exemption | Faculty/Grad School | Applications from 1st & 2nd yr undergraduates are handled by SA. |
31 | MEXT Sch extension/withdrawal | Faculty/Grad School | Applicable to MEXT Sch students only. |
As needed
Procedure | Office concerned | Note | |
---|---|---|---|
32 | Housing | International Service Office, Co-op, etc | |
33 | Procedures related to the status of residence | International Service Office, etc | |
34 | Borrowing Japanese language material | Student Lounge KI-ZU-NA (KIZUNA) | |
35 | Certificate of MEXT & Honors Sch |
IESM International Student Support Section (In the basement of Yoshida International House) |
Three business days are required for issuance. |
36 | Advising service for international students |
- Student Lounge KI-ZU-NA (KIZUNA) |
|
37 | Part-time job permit | Immigration Bureau | Not required for TA & RA jobs. |
38 | Part-time job information | Co-op & Welfare Division | |
39 | Student discount for public transportation | Faculty/Grad School | Usually not available to non-regular students. |
40 | Harassment consultation |
- Faculty/Grad School |
When leaving the University (such as upon graduation, program completion, and withdrawal)
Procedure | Office concerned | Note | |
---|---|---|---|
41 | Accepting/declining a return air ticket from MEXT | Faculty/Grad School | Applicable to MEXT Sch students only. |
42 | Returning the student ID card and requesting any necessary certificates | Faculty/Grad School | |
43 | Cancelling Co-op membership | Co-op Head Office (Yoshida-South Campus) |
Applicable to Co-op members only. |
44 | Returning books | Library, etc | |
45 | Procedures related to the status of residence | Immigration Bureau, etc | Procedures depend on plans after graduation/withdrawal. |
46 | Notification of moving out, settlement of NHI & National Pension premium payments, and returning of Individual Number Cards or Individual Number notification cards | Municipal office | |
47 | Apostille, etc | Optional. | |
48 | Terminating apartment lease | Landlord or real estate company | |
49 | Cleaning the rented house/apartment | Soiled or damaged property may incur cleaning or repair expenses. | |
50 | Garbage disposal | Bicycles must be disposed of before moving out. | |
51 | Canceling the bicycle registration | Police station, etc | |
52 | Settlement of utility bills | Payments must be made for electricity, gas, water, mobile phone/internet, etc. | |
53 | Closure of bank accounts | Post Office (Japan Post Bank) or bank | Make sure in advance that there are no outstanding payments to be made from the account concerned (especially if it has been set up for automatic utility payments). |
54 | Returning the Residence Card | Departing airport | The Card must be returned when leaving Japan with no intention of returning. |