In order to receive a monthly scholarship, students need to sign the International Students Enrollment Ledger at the designated university offices (see below) once a month during the periods specified. Payment can only be made to those whose signatures are confirmed by the International Student Division. Please note that students who are outside the country for an entire month will not be paid for that period.
Monthly stipend recipients intending to temporarily leave Japan are required to follow specific procedures, as outlined below in Temporary departure from Japan.
The latest scholarship signing/payment schedule is provided in the table below.
Signatures must be written by the recipients themselves, and may not be substituted with seal imprints. Any scholarship received following an incorrect procedure must be returned to the provider.
Recipients of the Japanese Government and Honors Scholarships are required to have 'student' status of residence. They must have obtained this status by the date of the first scholarship payment and maintain it throughout the payment period. Recipients whose resident status has changed to anything other than 'student' will lose eligibility for the scholarship and be required to follow a specific procedure to have the payments terminated. Any amount received after losing eligibility must be returned to the provider.
Signing and payment schedule for April 2024 – March 2025
| 1st signing period | 1st payment day | 2nd signing period | 2nd payment day | |
|---|---|---|---|---|
| April 2024* | 1-10 Apr | 25 Apr | 11-30 Apr | 17 May |
| May 2024* | 1-9 May | 24 May | 10-31 May | 17 Jun |
| June 2024 | 3-7 Jun | 24 Jun | 10-28 Jun | 16 Jul |
| July 2024 | 1-5 Jul | 23 Jul | 8-31 Jul | 16 Aug |
| August 2024 | 1-7 Aug | 23 Aug | 8-30 Aug | 12 Sep |
| September 2024 | 2-4 Sep | 19 Sep | 5-30 Sep | 16 Oct |
| October 2024 | 1-10 Oct | 28 Oct | 11-31 Oct | 18 Nov |
| November 2024 | 1-8 Nov | 25 Nov | 11-29 Nov | 12 Dec |
| December 2024 | 2-5 Dec | 19 Dec | 6-27 Dec | 21 Jan |
| January 2025 | 6-10 Jan | 28 Jan | 14-31 Jan | 18 Feb |
| February 2025 | 3-7 Feb | 26 Feb | 10-28 Feb | 13 Mar |
| March 2025 | 3-5 Mar | 19 Mar | 6-31 Mar | 15 Apr |
The schedule for April 2025 onward will be posted in late March 2025.
Designated office locations and hours
For those on the Yoshida, Yoshida North, Yoshida-South, and Faculty of Medicine Campuses
Office
International Student Support Section, International Student Division (ISD)
Location
Yoshida International House, basement, Yoshida-South Campus
Open hours
- Class days (1–5 August 2024 and from 1 October 2024 to 7 February 2025)
9:00–17:00 Monday–Friday (except on national holidays and the University Foundation Day** and during the New Year's break**) - Other days
9:00–12:00 and 13:00–17:00 Monday–Friday (except on national holidays and summer holidays**)
For those on the Uji Campus
Office
Research Collaboration Division, Uji Campus Administration Office
Location
Uji Campus Main Bldg E, second floor, Uji Campus
Open hours*
8:30–12:00 and 13:00–17:00 Monday–Friday (except on national holidays, the University Foundation Day**, and summer holidays**, and during the New Year's break**)
For those on the Katsura Campus
Office
International Student Section, Educational Affairs Division, Katsura Campus (Graduate School of Engineering) Administration Office
Location
Katsura Campus Administration Bldg, ground floor, B Cluster, Katsura Campus
Open hours*
9:00–17:00 Monday–Friday (except on national holidays, the University Foundation Day**, and summer holidays**, and during the New Year's break**)
Summer holidays: 13–16 August in 2024
New Year's break: 29 December – 3 January
Temporary departure from Japan
As noted above, signing the enrollment ledger during the specified period is required in order to receive a monthly stipend. Accordingly, students intending to temporarily leave Japan are advised to consider the signing schedule and other important dates when making travel plans. The following are required procedures prior to traveling:
- Obtain permission from the academic advisor
- Report to the faculty/graduate school office and submit required documents
- Report to the International Student Division by emailing:
intlstudent*mail2.adm.kyoto-u.ac.jp (replace * with @)