Procedures for receiving monthly scholarships (Japanese Government Scholarship and Honors Scholarship)

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In order to receive a monthly scholarship, students need to sign the International Students Enrollment Ledger at the designated university offices (see below) once a month during the periods specified. Payment can only be made to those whose signatures are confirmed by the International Student Division. Please note that students who are outside the country for an entire month will not be paid for that period.

Monthly stipend recipients intending to temporarily leave Japan are required to follow specific procedures, as outlined below in Temporary departure from Japan.

The latest scholarship signing/payment schedule is provided in the table below.

Signatures must be written by the recipients themselves, and may not be substituted with seal imprints. Any scholarship received following an incorrect procedure must be returned to the provider.

Recipients of the Japanese Government and Honors Scholarships are required to have 'student' status of residence. They must have obtained this status by the date of the first scholarship payment and maintain it throughout the payment period. Recipients whose resident status has changed to anything other than 'student' will lose eligibility for the scholarship and be required to follow a specific procedure to have the payments terminated. Any amount received after losing eligibility must be returned to the provider.

Signing and payment schedule for April 2025 – March 2026

  1st signing period 1st payment day 2nd signing period 2nd payment day
April 2025* 1-10 Apr 25 Apr 11-30 Apr 19 May
May 2025* 1-9 May 26 May 12-30 May 16 Jun
June 2025 2-6 Jun 23 Jun 9-30 Jun 15 Jul
July 2025 1-7 Jul 23 Jul 8-31 Jul 18 Aug
August 2025 1-7 Aug 25 Aug 8-29 Aug 11 Sep
September 2025 1-3 Sep 18 Sep 4-30 Sep 16 Oct
October 2025 1-10 Oct 28 Oct 14-31 Oct 18 Nov
November 2025 4-10 Nov 26 Nov 11-28 Nov 12 Dec
December 2025 1-4 Dec 19 Dec 5-26 Dec 20 Jan
January 2026 5-9 Jan 27 Jan 13-30 Jan 17 Feb
February 2026 2-6 Feb 25 Feb 9-27 Feb 12 Mar
March 2026 2-4 Mar 18 Mar 5-31 Mar 15 Apr

The schedule for April 2026 onward will be posted in late March 2026.

*
In April and May, Honors Scholarship students must sign the ledger at the administrative office of their faculty/graduate school instead of at the above offices, where the procedure for those students does not begin until June.

Designated office locations and hours

Note: The office for signing a ledger varies depending on the scholarship recipient's campus of study.
For example, students studying on the Yoshida Campus must sign the ledger at the International Student Support Section of the International Student Division (ISD), located on the Yoshida-South Campus. They are not allowed to sign the ledger at either the Uji or Katsura Campus office.
If there has been or will be a change in your campus of study during your scholarship period, you must notify your faculty/graduate school office immediately.

For those on the Yoshida, Yoshida North, Yoshida-South, and Faculty of Medicine Campuses

Office

International Student Support Section, International Student Division (ISD)

Location

Yoshida International House, basement, Yoshida-South Campus

Open hours
  • Class days (from1 April 2025 to 5 August 2025 and from 1 October 2025 to 9 February 2026)
    9:00–17:00 Monday–Friday (except on national holidays and the University Foundation Day** and during the New Year's break**)
  • Other days
    9:00–12:00 and 13:00–17:00 Monday–Friday (except on national holidays and summer holidays**)

For those on the Uji Campus

Office

Research Collaboration Division, Uji Campus Administration Office

Location

Uji Campus Main Bldg E, second floor, Uji Campus

Open hours*

8:30–12:00 and 13:00–17:00 Monday–Friday (except on national holidays, the University Foundation Day**, and summer holidays**, and during the New Year's break**)

For those on the Katsura Campus

Office

International Student Section, Educational Affairs Division, Katsura Campus (Graduate School of Engineering) Administration Office

Location

Katsura Campus Administration Bldg, ground floor, B Cluster, Katsura Campus

Open hours*
  • Class days (from1 April 2025 to 5 August 2025 and from 1 October 2025 to 9 February 2026)
    9:00–17:00 Monday–Friday (except on national holidays and the University Foundation Day** and during the New Year's break**)
  • Other days
    9:00–12:00 and 13:00–17:00 Monday–Friday (except on national holidays and summer holidays**)
*
Hours are subject to change. Please contact the office in charge of your campus for accurate and up-to-date information.
**
University Foundation Day: 18 June
Summer holidays: 12–15 August in 2025
New Year's break: 29 December – 3 January

Temporary departure from Japan

As noted above, signing the enrollment ledger during the specified period is required in order to receive a monthly stipend. Accordingly, students intending to temporarily leave Japan are advised to consider the signing schedule and other important dates when making travel plans. The following are required procedures prior to traveling:

  1. Obtain permission from the academic advisor
  2. Report to the faculty/graduate school office and submit required documents
  3. Report to the International Student Division by emailing:
    intlstudent*mail2.adm.kyoto-u.ac.jp (replace * with @) 

Faculty and Graduate School administrative offices