Procedures for receiving monthly scholarships (Japanese Government Scholarship and Honors Scholarship)

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In order to receive a monthly scholarship, students need to sign the International Students Enrollment Ledger at the designated university offices (see below) once a month during the periods specified. Payment can only be made to those whose signatures are confirmed by the International Student Division. Please note that students who are outside the country for an entire month will not be paid for that period.

Monthly stipend recipients intending to temporarily leave Japan are required to follow specific procedures, as outlined below in Temporary departure from Japan.

The latest scholarship signing/payment schedule is provided in the table below.

Signatures must be written by the recipients themselves, and may not be substituted with seal imprints. Any scholarship received following an incorrect procedure must be returned to the provider.

Recipients of the Japanese Government and Honors Scholarships are required to have 'student' status of residence. They must have obtained this status by the date of the first scholarship payment and maintain it throughout the payment period. Recipients whose resident status has changed to anything other than 'student' will lose eligibility for the scholarship and be required to follow a specific procedure to have the payments terminated. Any amount received after losing eligibility must be returned to the provider.

Signing and payment schedule for April 2024 – March 2025

  1st signing period 1st payment day 2nd signing period 2nd payment day
April 2024* 1-10 Apr 25 Apr 11-30 Apr 17 May
May 2024* 1-9 May 24 May 10-31 May 17 Jun
June 2024 3-7 Jun 24 Jun 10-28 Jun 16 Jul
July 2024 1-5 Jul 23 Jul 8-31 Jul 16 Aug
August 2024 1-7 Aug 23 Aug 8-30 Aug 12 Sep
September 2024 2-4 Sep 19 Sep 5-30 Sep 16 Oct
October 2024 1-10 Oct 28 Oct 11-31 Oct 18 Nov
November 2024 1-8 Nov 25 Nov 11-29 Nov 12 Dec
December 2024 2-5 Dec 19 Dec 6-27 Dec 21 Jan
January 2025 6-10 Jan 28 Jan 14-31 Jan 18 Feb
February 2025 3-7 Feb 26 Feb 10-28 Feb 13 Mar
March 2025 3-5 Mar 19 Mar 6-31 Mar 15 Apr

The schedule for April 2025 onward will be posted in late March 2025.

*
In April and May, Honors Scholarship students must sign the ledger at the administrative office of their faculty/graduate school instead of at the above offices, where the procedure for those students does not begin until June.

Designated office locations and hours

Note: The office for signing a ledger varies depending on the scholarship recipient's campus of study.
For example, students studying on the Yoshida Campus must sign the ledger at the International Student Support Section of the International Student Division (ISD), located on the Yoshida-South Campus. They are not allowed to sign the ledger at either the Uji or Katsura Campus office.
If there has been or will be a change in your campus of study during your scholarship period, you must notify your faculty/graduate school office immediately.

For those on the Yoshida, Yoshida North, Yoshida-South, and Faculty of Medicine Campuses

Office

International Student Support Section, International Student Division (ISD)

Location

Yoshida International House, basement, Yoshida-South Campus

Open hours
  • Class days (1–5 August 2024 and from 1 October 2024 to 7 February 2025)
    9:00–17:00 Monday–Friday (except on national holidays and the University Foundation Day** and during the New Year's break**)
  • Other days
    9:00–12:00 and 13:00–17:00 Monday–Friday (except on national holidays and summer holidays**)

For those on the Uji Campus

Office

Research Collaboration Division, Uji Campus Administration Office

Location

Uji Campus Main Bldg E, second floor, Uji Campus

Open hours*

8:30–12:00 and 13:00–17:00 Monday–Friday (except on national holidays, the University Foundation Day**, and summer holidays**, and during the New Year's break**)

For those on the Katsura Campus

Office

International Student Section, Educational Affairs Division, Katsura Campus (Graduate School of Engineering) Administration Office

Location

Katsura Campus Administration Bldg, ground floor, B Cluster, Katsura Campus

Open hours*

9:00–17:00 Monday–Friday (except on national holidays, the University Foundation Day**, and summer holidays**, and during the New Year's break**)

*
Hours are subject to change. Please contact the office in charge of your campus for accurate and up-to-date information.
**
University Foundation Day: 18 June
Summer holidays: 13–16 August in 2024
New Year's break: 29 December – 3 January

Temporary departure from Japan

As noted above, signing the enrollment ledger during the specified period is required in order to receive a monthly stipend. Accordingly, students intending to temporarily leave Japan are advised to consider the signing schedule and other important dates when making travel plans. The following are required procedures prior to traveling:

  1. Obtain permission from the academic advisor
  2. Report to the faculty/graduate school office and submit required documents
  3. Report to the International Student Division by emailing:
    intlstudent*mail2.adm.kyoto-u.ac.jp (replace * with @) 

Faculty and Graduate School administrative offices