The Ministry of Education, Culture, Sports, Science and Technology of Japan (MEXT) has launched the Emergency Student Support Handout for Continuing Studies. The program provides financial assistance to students who face difficulty continuing their studies due to a significant decrease in their household income or income from part-time work due to the spread of the novel coronavirus. Kyoto University is accepting applications for the program as detailed below.
1. Eligibility
Full-time undergraduate and graduate students (including international students) who face difficulty continuing their studies due to a significant decrease in their household income or income from part-time work due to the spread of the novel coronavirus.
For further details, please see "5. Handout Recipient Requirements (Criteria)" in page 5 of the "Emergency Student Support Handout for Continuing Studies: Application Guide (for Students)".
2. Amount of Support
- 200,000 yen for students from low-income households that are exempt from residence tax
- 100,000 yen for other students
3. Application Method and Required Documents
For details of how to apply and how to complete the forms, please see the Application Guide and samples application forms. Please be sure to complete the forms correctly without any errors or omissions, and submit all necessary documents.
Documents to be submitted
- Form 1: Application for Emergency Student Support Handout (MS Word)
- Form 1: Application for Emergency Student Support Handout (PDF)
- Form 2: Oath Concerning Requirements to Receive the Emergency Student Support Handout (PDF)
- Form for Confirmation of Household Income Status (MS Word)
- Form for Confirmation of Household Income Status (PDF)
Note: Although MEXT's Application Guide describes some documents as being required "if available to submit," all of the documents are required for the eligibility screening by Kyoto University. Please therefore submit all of the required documents (unless there is an unavoidable reason).
Reference materials
- Emergency Student Support Handout for Continuing Studies: Application Guide (for Students) (PDF)
- Sample of Form 1: Application for Emergency Student Support Handout (PDF)
- Sample of Form 2: Oath Concerning Requirements to Receive the Emergency Student Support Handout (PDF)
- Sample of Form for Confirmation of Household Income Status (PDF)
4. Application Period and Method of Submission
Application period
Monday 1 June – Wednesday 10 June 2020, 17:00
(The application materials must arrive no later than 17:00 (Japan time) on 10 June 2020.)
Note: the application counter's operating hours are from 9:00 to 17:00 on weekdays.
Method of submission
Please submit the application forms and other required documents by post or by bringing them in person to the application counter. Please note that the university does not accept applications via LINE.
1. By post
Send the documents to: The Scholarship Section, Student Affairs Division, Education Promotion and Student Support Department
Address: Honmachi Yoshida Sakyo-ku, Kyoto, 606-8501
Note: Please be sure to send them by registered mail or other means of recorded delivery, such as Japan Post LetterPack Light (from 370 yen). If using the LetterPack Light, please write "Application for Emergency Student Support Handout Enclosed" in the "Contents Description" column on the LetterPack Light envelope.
2.Bringing to the application counter in person
Bring the documents to: The Scholarship Section Counter, Student Affairs Division, Education Promotion and Student Support Department, located on the 1st floor of the Research Building No. 10 (please confirm the location on the Main Campus Map. Research Building No.10 is marked with the number "60").
https://www.kyoto-u.ac.jp/en/access/main-campus-map.html
Please note: if it is difficult to submit the application documents by either of the above methods (if, for example, you are currently studying abroad), please consult with the contact below via e-mail (see 6. Contact).
5. Points to Note
- According to the Application Guide by MEXT, international students must fulfill the following criteria:
1. You are a student with excellent grades. Specifically, your average grades for the previous school year must be 2.30 or higher.
2. Your monthly attendance is at least 80%.
However, international students who are enrolled in Kyoto University are not required to meet the criteria 1. and 2. above applying for the Handout. - The amount of funding to provide support under this program is limited for each university. Therefore, some applicants may not be selected to receive support through the program.
- The criteria described in "5. Handout Recipient Requirements (Criteria)" of the MEXT Application Guide, such as the ratios of decrease in household income or income from part-time work, are provided as a general guide only. Even if the ratio of decrease is slightly less than described in the criteria, you may still be able to apply for the program. Please try to prepare the necessary documents to support your eligibility and apply for the program.
- If your application is not selected for the program, the university will notify you directly.
- If your application is selected for the program, the cash will be transferred to your bank account, and the university will not notify of the result directly.
- If any false information is found in your application, you may be required to refund the funds. Please be sure to prepare all necessary documents to support your eligibility, and complete the application and other forms correctly without any errors or omissions.
6. Contact
The Scholarship Section, Student Affairs Division, Education Promotion and Student Support Department (located on the 1st floor of the Research Building No. 10)
E-mail: kinkyu-kyufu＊mail2.adm.kyoto-u.ac.jp (Please replace * with @.)
Note: Please make inquires by e-mail, not by telephone.
