Application for second-semester tuition exemption for the 2019-2020 academic year

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UPDATE (2 August 2019): Correction made to Note 2 in 4. Other

Kyoto University will accept applications for tuition exemption for the second semester of the 2019-2020 academic year as outlined below.

Notice: The application process and rules regarding the extension of the payment deadline have changed from the previous academic year. See Note 2 in 4. Other for details.

1. Application process and schedule

The application process consists of the following steps:

  • Step 1) Data submission (family details) via the Exemption Online Application System (EOAS)*
  • Step 2) Application (document submission)

* EOAS is accessible via the Kyoto University Liberal Arts Syllabus Information System (KULASIS).

Note: Those who chose "Batch (collective application of first and second semester)", and completed all steps in the first semester, do not need to re-register in second semester. If you do need to update information you submitted, login to EOAS and make necessary changes during the Step 1 period, and submit the application form and other required documents during the Step 2 period.

Step 1: Data submission

Period

Monday 16 September 12:00 – Tuesday 8 October 17:00
(Registration will be closed Tuesday 24 September 17:00 – Tuesday 1 October 8:30)

Notes:

  • Applicants for admission fee exemption/deferment must complete a pre-application procedure before Step 1.
  • Those who completed Step 1 but not Step 2 during the first semester need to input their data again during Step 1 for the second semester (the previous data will have been automatically deleted).
  • Step 1 must be completed during the above period in order to proceed to Step 2.

How to apply

Current students

Registration via EOAS (accessible from "Links" on the KULASIS top page)

New graduate students*

Registration via EOAS (accessible from "Financial aid" on the "New students' site" ）

Notes:

  • After Tuesday 1 October 8:30, EOAS should be accessed via "Links" on the KULASIS top page (those who completed Step 1 by this time [via the "New students' site"] need not reapply).
  • Early registration is recommended to avoid heavy online traffic near the deadline.

* The "new graduate students" here include those graduating from a Kyoto University Faculty

Step 2: Application (document submission)

Period

Monday 7 October 9:00 – Friday 11 October 17:00
(Mailed documents must arrive no later than the end of the business day on 11 October.）

How to apply

Obtain the specified envelope, label it as instructed, enclose the required documents, and submit it to the administrative office of your faculty/graduate school or the Student Affairs Division.

2. Eligibility

Eligible applicants are regular undergraduate and graduate students who:

  1. have excellent academic records but find it difficult to pay tuition fees due to economic reasons,
  2. find it extremely difficult to pay tuition fees because the individual chiefly responsible for their academic expenses ("Academic Expense Supporter")* has passed away, or the students themselves or their Academic Expense Supporter have suffered major damage from wind, flood, or other disasters within six months prior to the payment due date, or
  3. are deemed by Kyoto University President to be facing circumstances comparable to 2).

* The Academic Expense Supporter may be the actual student.

Note 1

Students who have received disciplinary action within six months prior to the start of the semester or at the time of the application are ineligible. If a student receives disciplinary action after applying, that student's application will be invalidated.

3. Application results

Results will be announced on EOAS around late January.

4. Other

  • Detailed guidelines will be posted on the Kyoto University website in early August.
  • Any changes to the above information will be announced via notices from the Student Affairs Division.

Note 2

Changes from the previous academic year are as follows:

1. Application process

Previous

Step 1 (registration via EOAS) => Step 2 (registration via EOAS) => Step 3 (document submission)

Current

Step 1 (registration via EOAS) => Step2 (document submission)
(Web-based procedures have been merged into a single step.)

2. Extension of the payment deadline

Previous

The payment deadline is extended until the announcement of application results for those who have completed Step 1.

Current

The payment deadline is extended until the announcement of application results for those who have completed Step 2.

Those who did not proceed beyond Step 1 must pay the tuition by direct debit by Wednesday 27 November (regular due date), or by money transfer using the designated form by Friday 29 November.

Please note that tuition payments must, in principle, be made by direct debit. If this is not possible, such as due to an inability of the student to complete the necessary procedures in time, payment should be made using the direct debit application form provided by the University.

Contact

Student Affairs Division, Education Promotion and Student Support Department
Phone: 075-753-2532

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